Status Report – Information Sheets and Registration

Meet Laura.  She is part of our women’s leadership team, and she is in charge of organization of the retreat.  As we begin to plan for the retreat, she develops the Organizational Chart, which gives us a guideline and division of responsibilities for further planning of the retreat, and the  Retreat Planning Calendar, which keeps us on schedule.  She also shares responsibility for the preparation of the information sheet. Here is her status report:

“The ball is starting to ROLL!  Cheryl, Kathy and I are working on the information sheets which include the theme, retreat dates, guest speaker info, cost, location, deadlines, a registration card sample, etc.  We also prepared the letter to the pastor’s wives from other churches so that they will know how to handle their own registration. We usually take last year’s information sheets and just update them with the new year’s information.  One difference this year is that we will not be using Paypal as a payment option.  We will also not be catering lunch through the hotel, as it is very expensive.  We will have a longer lunch break during the day on Saturday, giving the ladies time to go to the wide range of eateries that surround the hotel.  We have also included a special note called “something new” that explains our reasoning for this change.  In order to keep costs down the ladies are encouraged to bring something along for lunch or some money so that they can buy anything from snacks to fast food to restaurant style meals.  In our case, the hotel has some on-property options and refrigerators in each room, so the ladies won’t have to leave the hotel to get lunch if they don’t have a vehicle for the weekend.”