Leaders’ Meetings (Part II)

As mentioned last week, our women’s leaders meet once a month.  Denise our pastor’s wife and head of the women’s ministry, has an agenda. Here are some things we have learned over the years regarding these meetings:

• We have a “secretary” who takes notes during the meeting.  These notes are forwarded to all leaders after the meeting.  If someone has to miss the meeting, the notes keep her updated on everything that was discussed at the meeting; Also, the notes include “action points” which basically list who has volunteered to do what.  For instance, “Kathy will make calls to find a venue for our women’s event;” “Debby will make a flyer;” “Cheryl will fill out forms requested by the church.”  Any leader can look back at this email if she has forgotten her assignment.
• We always begin the meeting with prayer.  And the agenda always includes an extended time of prayer for the women’s ministry and upcoming events as well as personal prayer for one another;
• We always bring our calendars so that we can all record any upcoming dates/events and check for scheduling conflicts.  Our preference would be to not schedule an event or meeting when several of our leaders would be gone for a school break or vacation. We always check with the church calendar before making a final decision.
• We discuss the current issues in the women’s ministry.  If we are in the midst of a women’s study, we always touch base to make sure no one is experiencing any problems.
• This is where we plan for upcoming events, and delegate responsibilities among the leadership team women. We also keep one another updated on our progress.  For instance, if we are planning a women’s event several months in advance, we would delegate someone to be in contact with the venue and she would report back at the next meeting.